AI Readiness Score
Manufacturing data exists but may need cleanup for automated processing
Quality assurance team understands compliance requirements, some technical capability
Budget range supports comprehensive compliance automation solution
Strong existing documentation processes and clear compliance requirements provide good automation foundation
3-6 month timeline allows for proper compliance system development and testing
NetSuite and Airtable both have robust APIs, manufacturing data is structured
How This System Works
Architecture
Three-agent compliance system centered on automated batch record generation, continuous allergen monitoring, and on-demand audit preparation, all integrated with existing NetSuite ERP and Airtable tracking systems
Data Flow
Production data flows from NetSuite to trigger automated batch record validation, while allergen monitoring continuously scans ingredients and production sequences. All compliance data is stored in Airtable for easy retrieval during audit preparation, with Slack providing notifications and manual triggers.
Implementation Phases
Clean and standardize existing compliance data, set up API integrations
Deploy batch record automation for immediate impact
Add continuous allergen tracking and alerts
Complete system with on-demand audit preparation
Prerequisites
- -NetSuite API access and webhook configuration
- -HACCP plan digitization and critical control point mapping
- -Ingredient allergen database standardization
- -Historical compliance data cleanup
Assumptions
- -NetSuite contains accurate production and ingredient data
- -QA team available for agent training and validation
- -FDA requirements remain stable during implementation
- -Airtable can handle increased data volume from automation
Recommended Agents (3)
How It Works
- 1Detect completed production batch
Monitor for batch status change to 'completed'
NetSuite API - 2Extract production parameters
Pull temperature logs, timing, ingredient quantities
NetSuite - 3Validate against HACCP plan
Check critical control points, verify parameters within limits
Claude - 4Generate compliant documentation
Create batch record with all required FDA elements
Claude + Airtable - 5Route for approval
Notify QA manager of completed record for sign-off
Slack
Data Flow
Inputs
- NetSuite — Production batch data, ingredient usage, process parameters(JSON)
Outputs
- Airtable — FDA-compliant batch record with validation status(Record)
- Slack — QA notification with record link and any exceptions(Message)
Prerequisites
- -HACCP plan digitization
- -NetSuite production workflow mapping
Error Handling
Flag for manual QA review
Immediate alert to production manager
Integrations
| Source | Target | Data Flow | Method | Complexity |
|---|---|---|---|---|
| NetSuite | Batch Record Validator | Production data and batch completion events | webhook | moderate |
| Airtable | All Agents | Compliance records and documentation storage | api | low |
| Slack | All Agents | Notifications and manual triggers | api | low |
Schedule
0 6 * * *0 8 1 * *Recommended Models
| Task | Recommended | Alternatives | Est. Cost | Why |
|---|---|---|---|---|
| Batch Record Validation | Claude Sonnet 3.5 | GPT-4 | $80/month | Complex regulatory compliance requires advanced reasoning and attention to detail |
| Allergen Analysis | Claude Haiku | GPT-3.5 | $40/month | Pattern recognition in ingredient lists, cost-effective for frequent monitoring |
| Audit Documentation | Claude Sonnet 3.5 | GPT-4 | $60/month | Comprehensive document generation requiring regulatory knowledge |
Impact
What Changes
Quality Gains
- ✓100% batch record completeness vs current 85%
- ✓Real-time allergen tracking vs weekly reviews
- ✓Continuous audit readiness vs crisis preparation
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