NightOwl Hotel Group — Budget hotel chain, 12 properties
AI deployment blueprint for Budget hotel chain, 12 properties. Automates hotel ops using Google Sheets, Slack, Twilio, Claude.
AI Readiness Score
Some data in Google Sheets but inconsistent structure across properties, paper records need digitization
Team already uses Claude and basic tools, hotel staff generally adapt well to operational improvements
Budget range appropriate for hotel operations automation, strong ROI potential from efficiency gains
Clear repetitive processes in housekeeping and maintenance that follow predictable patterns
3-6 months realistic for phased rollout, allows for testing at pilot property first
Google Sheets as main data store simplifies integration, but paper-based maintenance tracking needs digitization
How This System Works
Architecture
Three specialized agents work together to digitize and optimize core hotel operations. Google Sheets serves as the central data hub, with Slack providing real-time communication and Twilio enabling mobile maintenance reporting.
Data Flow
Room status changes trigger housekeeping assignments via Slack. Maintenance requests flow from Slack/SMS into Google Sheets for tracking. Guest reviews are processed for consistent response generation. All agents update central tracking sheets for management visibility.
Implementation Phases
Standardize Google Sheets templates across all properties, set up Slack channels
Deploy primary operational agents at 2-3 pilot properties
Add review management and roll out to all properties
Prerequisites
- -Reliable internet at all properties
- -Staff smartphone/computer access
- -Management buy-in for digital workflows
Assumptions
- -Current Google Sheets usage can be standardized
- -Staff will adapt to Slack-based communications
- -Property managers available for review approval workflow
Recommended Agents (3)
How It Works
- 1Monitor room status updates
Watch for checkout, maintenance complete, or status changes
Google Sheets - 2Analyze housekeeper availability
Check current assignments, shift schedules, and workload
Google Sheets - 3Calculate optimal assignments
Consider room priority, proximity, and staff efficiency
Claude - 4Send assignments via Slack
Direct message to assigned housekeeper with room details and priority
Slack
Data Flow
Inputs
- Google Sheets — Room numbers, checkout times, guest status, maintenance flags(room_status)
- Google Sheets — Housekeeper availability, current assignments, shift times(staff_schedule)
Outputs
- Slack — Direct assignment notifications to housekeeping staff(message)
- Google Sheets — Record of all assignments and completion times(assignment_log)
Prerequisites
- -Standardized room status tracking sheet
- -Housekeeper Slack accounts
Error Handling
Escalate to housekeeping supervisor via Slack
Use last known status and manual override
Integrations
| Source | Target | Data Flow | Method | Complexity |
|---|---|---|---|---|
| Google Sheets | Slack | Room status updates trigger housekeeping assignments | api | moderate |
| Slack | Google Sheets | Maintenance requests logged to tracking sheet | webhook | simple |
| Twilio | Google Sheets | SMS maintenance requests logged | webhook | simple |
Schedule
*/15 * * * *0 8,14,18 * * *0 9 * * *Recommended Models
| Task | Recommended | Alternatives | Est. Cost | Why |
|---|---|---|---|---|
| Housekeeping optimization | Claude Sonnet 3.5 | GPT-4 | $30/month | Good at structured reasoning for scheduling and assignment logic |
| Maintenance request parsing | Claude Haiku | GPT-3.5 | $15/month | Fast processing for simple text classification and extraction |
| Review response generation | Claude Sonnet 3.5 | GPT-4 | $25/month | Better at maintaining consistent brand voice and hospitality tone |
Impact
What Changes
Quality Gains
- ✓Faster room turnover between guests
- ✓Reduced maintenance backlog and guest complaints
- ✓Consistent brand voice in all guest communications
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What's next?
This blueprint is a starting point. Fork it, remix it, or build your own.