BrewTrail Taproom — Craft brewery with taproom and distribution
AI deployment blueprint for Craft brewery with taproom and distribution. Automates brewery ops using Square, Google Sheets, Slack, Claude.
AI Readiness Score
Sales data in Square, inventory tracked in sheets. Some data silos to bridge.
Team comfortable with existing tools, already using Claude. Good foundation for AI adoption.
Budget sufficient for proposed solution. ROI clear given manual labor costs.
Clear repetitive processes with defined workflows. Square POS integration available.
3-6 month timeline realistic for phased implementation.
Square API and Google Sheets integration straightforward. Slack notifications easy to implement.
How This System Works
Architecture
Three-agent system leveraging existing Square POS and Google Sheets infrastructure with Slack notifications. Tap List Manager provides real-time inventory sync, Distribution Tracker offers daily operational insights, and Event Assistant streamlines booking workflow.
Data Flow
Square POS feeds inventory data to Tap List Manager, which updates Google Sheets master database. Distribution Tracker analyzes order sheets daily, while Event Assistant manages booking calendar. All agents use Slack for team notifications and Claude for intelligent content generation.
Implementation Phases
API connections, sheet standardization, initial testing
Deploy high-impact agents for daily operations
Add customer-facing booking automation
Prerequisites
- -Square API developer account and permissions
- -Google Workspace admin access
- -Slack workspace integration permissions
- -Standardized Google Sheets templates
Assumptions
- -Current inventory tracking practices can be standardized
- -Staff willing to adopt notification-based workflows
- -Internet connectivity stable at all locations
Recommended Agents (3)
How It Works
- 1Monitor Square POS inventory levels
Track when kegs reach low/empty status
Square API - 2Update master tap list in Google Sheets
Sync inventory status across locations
Google Sheets API - 3Generate customer-friendly descriptions
Create engaging tap list descriptions with ABV, style, tasting notes
Claude API - 4Push updates to all locations
Update digital displays, websites, apps simultaneously
Multiple integrations
Data Flow
Inputs
- Square POS — Inventory levels and product data(JSON)
- Google Sheets — Master beer database with styles, ABV, descriptions(Spreadsheet)
Outputs
- Digital displays — Formatted tap lists for customer displays(HTML/JSON)
- Slack — Staff notifications about tap changes(Message)
Prerequisites
- -Square API access
- -Google Sheets setup
Error Handling
Use cached data and manual override option
Alert manager for manual verification
Integrations
| Source | Target | Data Flow | Method | Complexity |
|---|---|---|---|---|
| Square POS | Google Sheets | Inventory levels and sales data | api | moderate |
| Google Sheets | Slack | Notifications and status updates | api | low |
| Claude API | Google Sheets | Generated content and analysis | api | low |
Schedule
0 9 * * **/15 * * * *Recommended Models
| Task | Recommended | Alternatives | Est. Cost | Why |
|---|---|---|---|---|
| Tap list descriptions | Claude Haiku | GPT-4o Mini | $20/month | Fast, cost-effective for creative content generation |
| Event proposal generation | Claude Sonnet | GPT-4 | $40/month | Better reasoning for complex event logistics and pricing |
| Order analysis | Claude Haiku | GPT-4o Mini | $15/month | Simple data analysis and reporting tasks |
Impact
What Changes
Quality Gains
- ✓Reduced tap list errors and customer disappointment
- ✓Better production planning and inventory management
- ✓Professional event booking experience
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What's next?
This blueprint is a starting point. Fork it, remix it, or build your own.