RoofMaster Contractors — Roofing contractor, storm damage specialist
AI deployment blueprint for Roofing contractor, storm damage specialist. Automates roofing ops using Airtable, Google Maps, Twilio, Claude.
AI Readiness Score
Using Airtable suggests structured data approach, but may need cleanup for optimal AI performance.
Semi-technical team with existing Claude usage shows AI familiarity. Size suggests bandwidth for implementation.
Budget range appropriate for proposed solution complexity and company revenue tier.
Well-defined workflows in storm response and crew management. Clear pain points with measurable impact.
3-6 month timeline realistic for phased implementation, though storm season urgency adds pressure.
Excellent API ecosystem with Airtable, Google Maps, Twilio. All tools have robust APIs.
How This System Works
Architecture
Event-driven architecture leveraging existing tools (Airtable, Twilio, Google Maps) with Claude AI for intelligent processing. Storm leads trigger immediate response workflows, while scheduled optimization runs handle daily operations.
Data Flow
Customer inquiries flow through Twilio to instant response system. Job data accumulates in Airtable, feeding both documentation generation and crew optimization. All agents share the central Airtable database while specializing in specific operational areas.
Implementation Phases
Implement immediate lead response to capture time-sensitive storm opportunities
Automate insurance claim documentation to reduce administrative burden
Implement crew scheduling optimization for daily operations efficiency
Prerequisites
- -Airtable database cleanup and standardization
- -Twilio webhook configuration
- -Google Drive folder structure setup
- -Crew skill matrix definition
Assumptions
- -Storm season creates predictable lead volume spikes
- -Insurance companies accept digital documentation packages
- -Crew locations are tracked in real-time or updated daily
- -Photo quality from field crews meets AI analysis requirements
Recommended Agents (3)
How It Works
- 1Receive storm damage inquiry
Webhook captures SMS/voicemail with damage description and address
Twilio - 2Extract key information
Parse damage type, urgency level, property address, contact info
Claude - 3Check crew availability
Query current job assignments and crew locations
Airtable - 4Calculate response time
Get drive time from nearest available crew to property
Google Maps - 5Send immediate response
SMS with ETA, next steps, and emergency contact if urgent
Twilio
Data Flow
Inputs
- Twilio — Incoming SMS/voicemail with damage details(JSON webhook)
- Airtable — Current crew schedules and locations(API response)
Outputs
- Twilio — Immediate response to customer with ETA(SMS)
- Airtable — New lead entry with preliminary assessment(Record)
Prerequisites
- -Twilio number setup
- -Airtable crew tracking configured
Error Handling
Flag for manual review and send generic response
Send response with earliest availability and emergency contractor list
Integrations
| Source | Target | Data Flow | Method | Complexity |
|---|---|---|---|---|
| Twilio | Airtable | SMS inquiries → Lead records | api | moderate |
| Google Maps | Airtable | Route optimization → Schedule updates | api | moderate |
| Airtable | Google Drive | Job data → Documentation packages | api | low |
Schedule
0 20 * * *0 9,14 * * *Recommended Models
| Task | Recommended | Alternatives | Est. Cost | Why |
|---|---|---|---|---|
| Storm lead analysis and response generation | Claude Sonnet 3.5 | GPT-4 | $30-40/month | Excellent at parsing unstructured damage descriptions and generating professional responses |
| Photo damage assessment | Claude Sonnet 4 | GPT-4 Vision | $60-80/month | Superior vision capabilities for identifying roofing damage patterns and materials |
| Route optimization logic | Claude Haiku | GPT-3.5 | $15-25/month | Fast and cost-effective for mathematical optimization tasks |
Impact
What Changes
Quality Gains
- ✓Consistent 1-hour storm lead response time
- ✓Standardized insurance documentation quality
- ✓Reduced crew travel time and fuel costs
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What's next?
This blueprint is a starting point. Fork it, remix it, or build your own.