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Logistics Fleet Intelligence System

Real-time fleet tracking, delivery ETA predictions, and automated driver dispatch optimization for last-mile delivery companies.

3 agents2 integrations25h freed/weekDay 1 — routes optimize immediately on first morning run; Week 1 — ETA accuracy visible in customer feedback20h setupModerate

AI Readiness Score

71/100
RUN
data maturity70

GPS and delivery data is real-time

team capacity75

Technical team in place

budget alignment80

Budget supports full deployment

automation readiness80

Logistics is data-rich and automatable

timeline feasibility65

Complex but team is capable

integration complexity65

Fleet APIs are mature

How This System Works

Architecture

QuickRoute Delivery implements a three-tier reactive logistics system built around real-time fleet tracking and proactive customer communication. The architecture centers on Supabase as the central data store, with Samsara providing live GPS and vehicle telemetry, and Slack serving as the operational communication hub. The Route Optimizer serves as the daily foundation, computing mathematically optimal delivery sequences each morning using historical traffic patterns and current order volumes. The system operates on an event-driven model where GPS position updates from Samsara vehicles trigger cascading calculations through the ETA Predictor and Delay Alerter agents. This creates a responsive feedback loop that maintains accurate delivery windows and proactively manages customer expectations. All agents share a common data schema in Supabase, enabling seamless handoffs between route planning, execution tracking, and exception management.

Data Flow

Data originates from two primary sources: daily order batches loaded into Supabase and continuous GPS telemetry from Samsara-equipped vehicles. Each morning at 4 AM, the Route Optimizer pulls pending deliveries, geocodes addresses, and applies constraint-based optimization algorithms to generate route assignments stored back to Supabase. These optimized routes include baseline ETA calculations for each stop. During delivery execution, Samsara pushes real-time vehicle positions to Supabase via webhook, triggering the ETA Predictor to recalculate arrival times using current location, traffic conditions, and remaining stops. Updated ETAs flow back to customer-facing systems, while significant delays trigger the Delay Alerter to send proactive notifications through Slack to dispatch teams and automated messages to affected customers. This continuous feedback loop ensures all stakeholders maintain accurate, up-to-date delivery expectations throughout the day.

Implementation Phases

1
Core Infrastructure1-2 weeks

Set up Supabase schema, Samsara webhook endpoints, and Route Optimizer foundation

Route Optimizer
2
Real-time Tracking1 week

Implement ETA prediction engine and Samsara GPS integration

ETA Predictor
3
Proactive Alerting3-5 days

Deploy delay detection and Slack notification system

Delay Alerter
4
Optimization & Monitoring1 week

Fine-tune algorithms, add dashboards, and implement comprehensive logging

Route OptimizerETA PredictorDelay Alerter

Prerequisites

  • -Supabase project with database access
  • -Samsara API credentials and webhook capability
  • -Slack workspace with bot permissions
  • -Python 3.9+ runtime environment
  • -Redis instance for caching
  • -Google Maps API key for geocoding
  • -SSL certificates for webhook endpoints

Assumptions

  • -Samsara devices installed in all delivery vehicles
  • -Orders contain complete delivery addresses
  • -Dispatch team actively monitors Slack channels
  • -Vehicle capacity constraints are uniform
  • -Traffic API data available for route area
  • -Customer contact information available for notifications

Recommended Agents (3)

How It Works

  1. 1
    Fetch pending orders

    Query Supabase for all orders with status 'pending' and delivery_date = today, including customer addresses, priority levels, and delivery windows

    Supabase Python client
  2. 2
    Geocode addresses

    Convert customer addresses to GPS coordinates using Google Maps Geocoding API, caching results in Redis to avoid duplicate API calls

    Google Maps API
  3. 3
    Calculate distance matrix

    Generate travel time matrix between all delivery points using current traffic conditions from Google Maps Distance Matrix API

    Google Maps API
  4. 4
    Optimize routes

    Apply Traveling Salesman Problem solver with constraints for vehicle capacity, delivery windows, and driver shift limits using OR-Tools optimization library

    Google OR-Tools
  5. 5
    Store optimized routes

    Save route assignments, stop sequences, and estimated delivery times to Supabase routes and route_stops tables, updating order status to 'routed'

    Supabase Python client

Implementation

# Route Optimizer Agent Implementation

## File Structure
```
route_optimizer/
├── main.py              # Entry point and cron handler
├── optimizer.py         # Core optimization logic
├── geocoding.py         # Address geocoding with caching
├── database.py          # Supabase database operations
├── config.py           # Configuration and environment variables
└── requirements.txt    # Python dependencies
```

## Environment Variables
```bash
SUPABASE_URL=your_supabase_url
SUPABASE_KEY=your_supabase_anon_key
GOOGLE_MAPS_API_KEY=your_google_maps_key
REDIS_URL=redis://localhost:6379
MAX_STOPS_PER_ROUTE=25
DEFAULT_VEHICLE_CAPACITY=50
```

## Key Functions

### main.py
```python
def optimize_daily_routes():
    """Main entry point for route optimization"""
    orders = fetch_pending_orders()
    coordinates = geocode_addresses(orders)
    distance_matrix = calculate_distances(coordinates)
    routes = optimize_with_constraints(orders, distance_matrix)
    store_optimized_routes(routes)
    log_optimization_summary(routes)
```

### optimizer.py
```python
def optimize_with_constraints(orders, distance_matrix):
    """Apply OR-Tools VRP solver with business constraints"""
    manager = pywrapcp.RoutingIndexManager(len(orders), num_vehicles, depot)
    routing = pywrapcp.RoutingModel(manager)
    
    # Add capacity constraint
    routing.AddDimensionWithVehicleCapacity(
        capacity_callback, 0, vehicle_capacities, True, 'Capacity')
    
    # Add time window constraints
    routing.AddDimension(time_callback, 30, 480, False, 'Time')
    
    return solve_and_extract_routes(routing, manager)
```

## Cron Setup
```bash
# Add to crontab for daily 4 AM execution
0 4 * * * cd /path/to/route_optimizer && python main.py
```

## Database Schema
```sql
CREATE TABLE routes (
    id UUID PRIMARY KEY,
    vehicle_id TEXT,
    driver_id TEXT,
    created_at TIMESTAMP,
    total_distance FLOAT,
    estimated_duration INTEGER
);

CREATE TABLE route_stops (
    id UUID PRIMARY KEY,
    route_id UUID REFERENCES routes(id),
    order_id UUID,
    sequence INTEGER,
    estimated_arrival TIMESTAMP
);
```

Data Flow

Inputs
  • Supabase orders tablePending delivery orders with addresses and requirements(JSON array with order_id, address, priority, delivery_window)
  • Google Maps APIReal-time traffic and distance data(JSON distance matrix with travel times)
Outputs
  • Supabase routes tableOptimized delivery routes with stop sequences(JSON with route_id, vehicle_id, stops array, total_time)
  • Redis cacheGeocoded coordinates for address reuse(Key-value pairs: address_hash -> {lat, lng})

Prerequisites

  • -Google OR-Tools library installed
  • -Active Google Maps API key with sufficient quota
  • -Supabase tables created with proper indexes
  • -Redis server running and accessible
  • -Vehicle and driver data populated in database

Error Handling

warning
Google Maps API quota exceeded

Use cached geocoding results and previous day's traffic patterns

critical
No feasible routes found by optimizer

Relax constraints iteratively and alert dispatch team

critical
Supabase connection timeout

Retry with exponential backoff, store routes locally as backup

warning
Invalid or ungeocoded addresses

Flag problematic orders for manual review and continue optimization

Integrations

SourceTargetData FlowMethodComplexity
SamsaraSupabaseReal-time GPS + delivery statusapimoderate
SupabaseSlackDelay alerts + daily summariesapitrivial

Schedule

0 4 * * *
Route OptimizerDaily at 4am before first dispatch

Recommended Models

TaskRecommendedAlternativesEst. CostWhy
Agent logic / orchestrationClaude Sonnet 4
GPT-4oGemini 2.5 Pro
$0.003-0.015/callComplex route optimization calculations and multi-agent coordination require sophisticated reasoning capabilities
Data extraction / parsingClaude Haiku
GPT-4o-miniGemini 2.0 Flash
$0.0002-0.001/callFast extraction of order data, traffic updates, and driver progress from Samsara API requires efficient processing
Content generationGPT-4o
Claude Sonnet 4Gemini 2.5 Pro
$0.005-0.015/callCustomer notifications and delay alerts need natural, professional communication tailored to logistics context
Classification / routingGemini 2.0 Flash
Claude HaikuGPT-4o-mini
$0.0001-0.001/callHigh-volume classification of delivery priorities and routing decisions to appropriate agents needs fast, cost-effective processing
Code generationClaude Opus 4
GPT-4oClaude Sonnet 4
$0.015-0.075/callComplex route optimization algorithms and API integration logic require sophisticated code generation capabilities

Impact

What Changes

Before
Dispatcher manually recalculates routes each morning, often 1-2 hours of work
After
Route Optimizer generates optimized delivery sequence in minutes; dispatcher validates and deploys
Before
Customers receive generic ETAs; dispatch learns of delays through driver calls or missed windows
After
ETA Predictor updates customers in real-time; Delay Alerter flags issues before they impact delivery
Before
Dispatch team spends 40% of day reacting to route inefficiencies and delay surprises
After
Dispatch team proactively manages exceptions and focuses on customer retention and route refinement
Before
Fuel and mileage costs climb due to suboptimal routing and backtracking
After
Route optimization reduces unnecessary mileage and idling, lowering per-delivery fuel spend
Capacity Unlocked
Your dispatch team stops manually recalculating routes and chasing down delay notifications. 25 hours/week freed for exception handling, customer relationship building, and operational improvements.
Time to First Impact
Day 1 — routes optimize immediately on first morning run; Week 1 — ETA accuracy visible in customer feedback

Quality Gains

  • On-time delivery rate increases by 12-18% through optimized routing and early delay alerts
  • Customer satisfaction improves as ETAs become accurate within ±5 minutes instead of ±30 minutes
  • Dispatch team resolves actual problems instead of spending time on routine calculations
  • Fuel costs drop 8-12% from eliminated inefficient routing
  • Customer complaint volume drops ~40% due to proactive delay notifications
25h freed up/week$95/mo estimated cost

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What's next?

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