CrossFit Peak — CrossFit box, 300 members

AI deployment blueprint for CrossFit box, 300 members. Automates crossfit member mgmt using Stripe, Slack, Google Sheets, Claude.

3 agents2 integrations12h freed/week2 weeks (WOD tracking goes live first)5h setupSimple

Stripe Slack Google Sheets Claude

AI Readiness Score

72/100

RUN

data maturity65

Basic member data exists but needs structure

team capacity75

Small team, already using Claude, motivated by efficiency gains

budget alignment80

Modest budget aligns well with Google Sheets-based solution

automation readiness75

Clear repetitive processes in WOD tracking and nutrition follow-up

timeline feasibility75

2-3 months realistic for phased implementation

integration complexity70

Google Sheets as central hub simplifies integration

How This System Works

Architecture

Google Sheets serves as the central data hub, with Slack as both input source (WOD results) and output channel (reports/reminders). Claude processes natural language and generates insights.

Data Flow

Members post WOD results in Slack, which triggers automated extraction and logging to Google Sheets. Weekly analysis generates progress reports back to coaches via Slack, while daily nutrition scheduling ensures consistent follow-up.

Implementation Phases

WOD Tracking Foundation3 weeks

Set up automated WOD logging and basic performance tracking

WOD Performance Tracker

Progress Analytics2 weeks

Add weekly reporting and member progress insights

Member Progress Reporter

Nutrition Automation1 week

Systematize nutrition coaching workflows

Nutrition Follow-up Automator

Prerequisites

-Create #wod-results Slack channel
-Set up Google Sheets member tracking template
-Train members on WOD result posting format

Assumptions

-Members willing to post WOD results in Slack
-Consistent WOD format and naming conventions
-Coaches check Slack daily for reports

Recommended Agents (3)

How It Works

1
Monitor Slack #wod-results channel
Listen for member check-ins with workout results
Slack API
2
Parse WOD performance data
Extract times, weights, reps, and movements from natural language
Claude
3
Update member tracking sheet
Log performance data in structured format with date/member ID
Google Sheets
4
Calculate PR alerts
Compare against previous bests and flag personal records
Claude

Data Flow

Inputs

Slack — Member WOD result messages(text)

Outputs

Google Sheets — Performance logs and PR tracking(structured_data)
Slack — PR celebration messages(notification)

Prerequisites

-Dedicated #wod-results Slack channel
-Member tracking Google Sheet template

Error Handling

warning

Unparseable WOD result

Flag for manual review in separate sheet

info

Duplicate entry detection

Skip and log duplicate attempt

Integrations

Source	Target	Data Flow	Method	Complexity
Slack	Google Sheets	WOD results -> Performance tracking	api	moderate
Google Sheets	Slack	Reports and alerts -> Coach notifications	api	low

Schedule

0 8 * * 0

Member Progress ReporterWeekly progress reports every Sunday morning

0 9 * * 1-6

Nutrition Follow-up AutomatorDaily nutrition coaching reminders, Monday-Saturday

Recommended Models

Task	Recommended	Alternatives	Est. Cost	Why
WOD result parsing	Claude Sonnet 3.5	Claude Haiku	$30-40/month	Natural language processing of workout descriptions requires strong reasoning
Progress analysis	Claude Sonnet 3.5		$25-35/month	Complex trend analysis and coaching insight generation
Nutrition scheduling	Claude Haiku		$10-15/month	Simple date calculations and reminder generation

Impact

What Changes

Before

Coaches manually track WODs in scattered notes

After

Automated performance logging with trend analysis

Before

Nutrition follow-ups happen when coaches remember

After

Systematic coaching schedule with zero missed check-ins

Before

Member progress discussions based on coach memory

After

Data-driven coaching conversations with specific metrics

Capacity Unlocked

Coaches spend more time actually coaching instead of tracking data

Time to First Impact

2 weeks (WOD tracking goes live first)

Quality Gains

✓No missed nutrition check-ins
✓Data-driven coaching decisions
✓Proactive intervention for struggling members

12h freed up/week$175/mo estimated cost

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What's next?

This blueprint is a starting point. Fork it, remix it, or build your own.